Running a coaching business doesn’t have to mean juggling five different tools.
For solo or new coaches, the biggest challenge isn’t automation — it’s organization.
That’s where Paperbell comes in.
Paperbell is a lightweight, beautifully simple platform designed specifically for coaches.
It helps you manage bookings, contracts, payments, and client details — all from one elegant dashboard.
We tested Paperbell hands-on to see how it performs for real coaches in 2026.
Here’s what we found.
Quick Verdict
Paperbell is the best CRM for solo coaches or early-stage coaching businesses that want ease of use and a professional client experience — without complexity.
It replaces scheduling apps, payment forms, and scattered spreadsheets with one clean system.
✅ Best For: Solo coaches who value simplicity
💰 Price: From $57/month
⭐ Rating: 8.9/10
What Is Paperbell?
Paperbell is an all-in-one client management platform built exclusively for coaches.
Created by a coaching entrepreneur, it focuses on the essentials:
- Scheduling sessions
- Collecting payments
- Managing packages
- Tracking client progress
- Storing contracts and notes
Unlike CRMs that were repurposed for coaches, Paperbell was built for coaching from day one — which means everything feels intuitive, not technical.
It doesn’t try to be a marketing or automation platform. Instead, it helps coaches deliver a smooth, professional experience to every client.
Who Paperbell Is Best For
Paperbell is ideal if you’re:
- A solo coach managing up to 20–30 clients
- A new coach who wants a simple, professional system
- A life, wellness, or business coach doing mostly 1:1 sessions
- Someone who prefers done-for-you simplicity over automation tinkering
If you’re building funnels or advanced automations, you’ll outgrow it — but as a foundation for starting or maintaining a steady coaching practice, it’s brilliant.
Key Features Tested
Here’s what we tested when using Paperbell in a live coaching workflow.
1️⃣ Scheduling
Paperbell’s scheduling is its strongest feature.
It replaces Calendly or Acuity entirely — no extra subscriptions needed.
You set your availability, link your calendar, and clients can book sessions directly from your personalized booking page.
✅ Integrates with Google Calendar
✅ Supports multiple session types
✅ Handles time zones automatically
✅ Sends automatic reminders
Test Result: Clients booked sessions effortlessly, and reminders went out perfectly on schedule.
💬 “I stopped missing appointments completely once Paperbell handled the scheduling.”
Scheduling Rating: 10/10
2️⃣ Payments & Packages
Paperbell connects with Stripe for online payments.
You can sell:
- 1:1 coaching packages (e.g., 6 sessions for $900)
- Group packages
- Monthly subscriptions
- Free discovery calls
When a client buys a package, the payment and scheduling flow are seamless.
Clients see how many sessions remain, and you can track payments at a glance.
✅ Integrated payments (no manual invoicing)
✅ Session tracking built-in
✅ Automatic receipts
Payments Rating: 9.5/10
3️⃣ Contracts & Forms
Paperbell lets you upload your coaching agreements and have clients e-sign them before paying or booking.
This means you no longer need tools like HelloSign or DocuSign.
✅ Built-in e-signature workflow
✅ Auto-stored agreements
✅ Works perfectly for multi-session packages
💬 “My onboarding used to take three steps; now it takes one.”
Contracts Rating: 9/10
4️⃣ Client Management & Notes
Every client gets a profile with:
- Contact info
- Packages purchased
- Payment history
- Session count remaining
- Notes from each session
It’s a simple CRM — not visual pipelines or automation — but it covers all essentials for individual coaching.
✅ Easy search and sorting
⚠️ No automation or tagging
⚠️ No email marketing built-in
CRM Rating: 8/10
5️⃣ Client Experience
Clients love Paperbell’s clean interface.
They log in, view session balances, book calls, and access receipts — all in one portal.
✅ Branded with your logo & colors
✅ Accessible from any device
✅ No login friction — it “just works”
💬 “Clients said it finally felt like I ran a real business — not a bunch of Google Docs.”
Client UX Rating: 9.8/10
6️⃣ Emails & Notifications
Paperbell sends automatic confirmation and reminder emails.
They’re professional and customizable, but limited to simple notifications — no newsletters or campaigns.
✅ Built-in reminders & follow-ups
⚠️ No mass emailing or automation sequences
Email Rating: 7.5/10
7️⃣ Reporting & Analytics
Paperbell’s analytics are minimal but helpful.
You can see revenue by client or package and view upcoming sessions.
✅ Revenue dashboard
✅ Client activity overview
⚠️ No conversion tracking or advanced reporting
Reporting Rating: 7.5/10
8️⃣ Branding & Simplicity
Paperbell’s interface feels like Apple designed it — clean, minimal, and human.
Setup takes less than an hour, and even tech-shy coaches can manage it easily.
✅ Minimal setup time
✅ No integrations required for basics
✅ Beautiful client-side experience
💬 “It’s so intuitive that I stopped using my VA for scheduling.”
Ease-of-Use Rating: 10/10
Paperbell Pricing (2026)
| Plan | Price | What’s Included |
|---|---|---|
| Standard Plan | $57/month | Unlimited clients, packages, contracts, payments, scheduling |
| Free Trial | Free for 1 client | All features unlocked |
There’s just one simple plan — no tiers, no upsells.
You pay monthly or annually, and every feature is included.
💡 “One price, everything included. Refreshing compared to tiered software.”
Value Rating: 9/10
Strengths That Make Paperbell Stand Out
✅ Purpose-Built for Coaches — not repurposed business software.
✅ Zero-Tech Setup — everything works out of the box.
✅ Elegant Client Experience — clean, professional, branded.
✅ Transparent Pricing — no confusing tiers or limits.
✅ All-in-One Simplicity — scheduling, payments, contracts together.
Limitations to Consider
⚠️ No automation workflows. You’ll still handle follow-ups manually.
⚠️ No funnels, email marketing, or landing pages.
⚠️ Limited CRM insights. You can’t tag leads or build sales pipelines.
⚠️ No SMS or marketing integrations.
Paperbell isn’t built for complex marketing systems — and that’s okay.
It’s for coaches who want peace of mind, not more tech to manage.
Paperbell vs Other Coaching CRMs
| Platform | Strength | Weakness | Best For |
|---|---|---|---|
| Paperbell | Simple scheduling + payments | Limited automation | Solo & new coaches |
| GoHighLevel | Advanced automation + funnels | Higher learning curve | Scaling coaches |
| Kajabi | Beautiful course delivery | Weak CRM tools | Course creators |
| CoachAccountable | Client progress tracking | No payments or funnels | Transformation coaches |
| HubSpot | Deep analytics | Too complex/expensive | Agencies & large teams |
Verdict:
Paperbell is unbeatable for simplicity and client experience.
If you crave more automation later, GoHighLevel can take you to the next stage.
Real Coach Testimonials
“Paperbell helped me go from chaos to calm. Clients book, pay, and sign all in one step — I finally feel organized.”
— Sara T., Life Coach
“I was terrified of CRMs. Paperbell made me feel like a pro overnight.”
— Luke W., Executive Coach
“I outgrew it after 18 months, but it was the perfect foundation for my business.”
— Monica R., Business Coach
Paperbell Review Summary
| Category | Score | Notes |
|---|---|---|
| Ease of Use | 10.0 | Minimal learning curve |
| Scheduling | 10.0 | Replaces Calendly completely |
| Payments | 9.5 | Stripe integration is flawless |
| Contracts | 9.0 | Built-in e-signature flow |
| Client Management | 8.0 | Basic but sufficient |
| Automation | 6.5 | Only reminders, no workflows |
| Value for Money | 9.0 | One flat rate, full access |
Overall Rating: ⭐⭐⭐⭐☆ (8.9/10)
Final Verdict — Is Paperbell Worth It for Coaches?
Yes — absolutely, if you want simplicity, elegance, and sanity.
Paperbell is the ideal CRM for coaches who are starting out or prefer straightforward systems.
It won’t overwhelm you with dashboards or automations, but it will help you look and operate like a pro from day one.
If your goal is to keep your business organized, your clients happy, and your workload light — Paperbell delivers beautifully.
🎯 Our Recommendation:
- New or solo coaches → ✅ Paperbell
- Coaches scaling automations → 💪 GoHighLevel
- Coaches teaching online programs → 🎓 Kajabi
💰 Price: $57/month
🧩 Free Trial: 1 client, full access
👉 Try Paperbell Free →